Small and mid-size businesses are a popular target of cyber criminals. Thousands of attacks happen every day, and successful ones can cost organizations hundreds of thousands of dollars. With today’s current climate surrounding Facebook, data mining, and privacy concerns, protecting you network from hackers, scammers, and other ne’er-do-wells couldn’t be more timely.

Here are a few of our recommendations:

  • Protect your network with security software and keep this software up-to-date. A quality firewall is a must. As is encryption for your sensitive files.
  • Install quality antivirus and anti-malware software on all computers used for company purposes, and set up regular scans.
  • Back-up your databases on a regular basis. If your files are ever compromised, you don’t want to lose everything. Having a recent backup will enable you to restore your data so you can continue to operate.
  • Train employees on your internet safety and security policy and procedures, your security software, recognizing potential security threats, and creating strong passwords. Training also should include your response plan.
  • Regarding passwords, avoid dictionary words. Use multiple letters, numbers, and symbols. Phrases or long acronyms are especially hard to ascertain or break.
  • Note in your policy what security measures employees should follow when they’re out of the office and not using your firewall and secure network. 
  • Be extremely cautious of unexpected emails that ask you to click a link to log into an account to update information or fix a problem. These are likely fake and designed to steal valuable information.
  • Never enter credit card numbers or other valuable information on a website that is not secure. If a website is secure, its URL will begin with HTTPS, instead of just HTTP. You should also double check that you’re on the site you intend to be on whenever entering such information.
  • Never, ever email sensitive employee information such as W-2s, benefit enrollment forms, completed census forms, or anything with social security or credit card numbers. Email databases and accounts are inherently insecure, and if malicious parties get access they can often see or get everything.
  • Scammers may also pose as company executives or employees to steal information. If you receive a request to email any such sensitive information, do not respond to it.
  • When getting rid of physical documents with sensitive information, use a secure shredding company to ensure proper disposal and that documents related to an employee’s identity are secure.
  • When getting rid of hardware or donating it, completely wipe its hard drives and storage. You don’t want someone finding an old company laptop, thumb drive, or computer and gaining access to information stored on it.

Join us for a 30-minute webinar on Wednesday, April 18th at 11am MST on the “Do’s and Don’ts of Social Media in the Workplace.” We’ll examine when and how you can regulate the use of social media. We’ll also look at the current laws surrounding social media use and provide pointers for what to include – and avoid – in your company policy.

Payday HCM offers comprehensive on-site HR Consulting Services to help you navigate employment issues, and proactively create policy to manage your work environments. Our experts can provide you with a complete suite of services, including:

  • Handbook and policy formulation – including Social Media and Technology policies!
  • EEOC Manager Training
  • Harassment and discrimination investigations
  • Risk mitigation
  • Interactive trainings on the responsibilities and requirements or managers
  • Interactive trainings on the responsibilities and rights of employees

We are available on-call and at your location to advise management and employees on subjects such as disciplinary actions, terminations, unemployment claims, performance improvement, federal and state audits, FLSA, FMLA, ADA, ADEA, EEO, Workers’ Compensation, and other applicable regulations and laws. We work with our clients to resolve any employee related issues and maintain compliance with employee related documents: http://paydayhcm.com/human-resources-hr-consulting. Contact our HR Consulting Team today at hr@paydayhcm.com.

 

 

Kristin Munson

Kristin Munson

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